In today’s era of hybrid work, flexible offices, and dynamic team schedules, one thing is certain—office space is precious, and its management can make or break productivity.
Companies around the world face the same headaches:
- Meeting rooms booked but empty
- Desks sitting unused while employees struggle to find a spot
- Confusion about who’s working where
- Wasted resources due to inefficient space allocation
The result? Lost productivity, increased costs, and frustrated employees.
ROOMZ, a Swiss-engineered smart workspace management solution, addresses all these challenges—combining elegant wireless displays, accurate occupancy sensors, easy-to-use booking apps, and powerful analytics into one cohesive ecosystem.
Whether you manage a corporate office, university campus, co-working space, or public institution, ROOMZ gives you complete visibility and control over how your spaces are used, while keeping sustainability at the core.
What is ROOMZ?
At its heart, ROOMZ is about making workplace management intuitive, transparent, and eco-friendly.
Instead of relying on outdated booking processes or complex installations, ROOMZ creates a wireless, cable-free, and low-maintenance environment where employees can see availability instantly, book spaces in seconds, and ensure no space is wasted.
The ROOMZ solution works by connecting three key elements:
- E-ink displays mounted outside rooms or desks
- Presence sensors that detect actual usage
- Cloud or on-premise integration with your existing booking systems
The result is a real-time, accurate view of workspace availability anytime, anywhere.
ROOMZ Product Portfolio
ROOMZ Display – Smart Booking at Your Fingertips
- 7.8-inch E-ink display: Crisp, glare-free, readable in any light
- Wireless & battery-powered: Lasts up to 4 years on a single charge
- Zero cabling: Install without drilling or complex wiring
- Real-time updates: Syncs with Microsoft Outlook, Google Workspace, and more
- Instant booking: Reserve a room directly from the display screen
ROOMZ Sensor – Eliminate Ghost Meetings
- Detects real-time room occupancy
- Cancels unused bookings after no-shows
- Automatically frees up rooms for others to use
- Helps optimize meeting space availability
myROOMZ App – Book Desks & Rooms from Anywhere
- Mobile and desktop access for reservations
- Find available spaces instantly
- Plan hybrid work schedules
- See colleagues’ schedules to coordinate better
ROOMZ Analytics – Data-Driven Space Optimization
- Detailed reports on space usage patterns
- Identify underutilized rooms or desks
- Support cost-saving real estate decisions
- Guide future office design and space allocation
ROOMZ Experience Box – Try Before You Scale
- Includes display, sensor, subscription, and support
- Affordable starter kit to test ROOMZ in your workspace
- Quick deployment—experience results in days
Why ROOMZ Stands Out from the Rest
✅ Sustainability at the Core
ROOMZ isn’t just a tech solution—it’s a green tech innovation:
- Ultra-low power consumption
- Long product lifespan (up to 10 years)
- Carbon-neutral web operations
- Eco-conscious materials and packaging
✅ Easy Installation & Maintenance
- Wireless setup—connect to existing Wi-Fi
- No complex IT infrastructure changes
- Minimal maintenance due to long battery life
- Works in any building without rewiring
✅ Enterprise-Level Security
- ISO 27001 certified
- GDPR compliant
- Secure HTTPS & TLS 1.2 encryption
- No sensitive data stored locally on displays
✅ Seamless User Experience
- Eliminates double bookings
- Provides real-time space availability
- Increases employee autonomy and satisfaction
- Supports hybrid, remote, and flexible work arrangements
Use Cases Across Industries
Corporate Offices
Optimize meeting rooms and shared desks, reduce ghost bookings, and keep hybrid schedules running smoothly.
Universities & Schools
Manage classrooms, labs, and study spaces with clear booking visibility.
Co-working Spaces
Ensure members can easily reserve spaces, improving satisfaction and retention.
Healthcare Facilities
Coordinate meeting rooms, consultation spaces, and staff work areas efficiently.
Sustainability: ROOMZ’s Environmental Promise
Traditional meeting room management often uses tablets or LED screens that require constant power and frequent replacements. ROOMZ’s E-ink technology changes the game:
- Consumes power only during updates—not while displaying information
- Runs for years without charging
- Drastically reduces electronic waste
- Supports a cleaner, greener workplace
By reducing wasted space and preventing ghost meetings, ROOMZ also cuts down on heating, lighting, and air conditioning usage—further lowering your carbon footprint.
Integration: Works with What You Already Use
ROOMZ integrates seamlessly with:
- Microsoft Outlook & Teams
- Google Workspace
- Exchange Server
- Any iCal-compatible booking system
No need to overhaul your current booking system—ROOMZ simply makes it better.
Real-World Results
ETH Zurich – “After 7 years, our ROOMZ displays still look like new. We expect them to last another 10 years.”
Allegro MicroSystems – “The cable-free setup was a game changer. Staff learned to use it instantly.”
These aren’t just small improvements—they’re measurable gains in space efficiency, cost reduction, and employee satisfaction.
Frequently Asked Questions (FAQ)
How long do ROOMZ batteries last?
Up to 4 years before replacement is needed.
Can ROOMZ handle both desk and room bookings?
Yes, through the myROOMZ app.
Is it difficult to install?
No—just mount it, connect to Wi-Fi, and you’re ready.
Does it work in multiple locations?
Yes, ROOMZ scales easily across offices and countries.
Conclusion
In a business world where space is expensive and time is invaluable, ROOMZ offers an elegant, efficient, and sustainable solution.
From eliminating ghost meetings to empowering employees with real-time booking options, ROOMZ transforms workplaces into smarter, greener, and more productive environments.
It’s more than just a tool—it’s a strategic asset for any organization that values efficiency, employee satisfaction, and environmental responsibility.
Ready to revolutionize your workplace?
Get started with the ROOMZ Experience Box and experience the future of workspace management.
📩 Contact us today for a personalized demo and quote.
Email- marketing@alzubairgroup.com