In today’s hybrid work era, companies face one universal challenge: how to optimize workspace efficiently while providing employees with a seamless, modern experience. Meeting room conflicts, ghost bookings, underutilized desks, and confusing hot-desking systems are all productivity killers.
This is where ROOMZ comes in. As a premium wireless meeting room display and desk booking solution, ROOMZ transforms your workplace into a smart, data-driven, hybrid-friendly environment. At Al Zubair Group, we provide ROOMZ across UAE, Saudi Arabia, Qatar, Oman, and Bahrain, helping organizations maximize space usage, reduce costs, and improve employee experience.
What is ROOMZ?
ROOMZ is a comprehensive workplace management platform that combines:
- Wireless meeting room displays
- Desk booking systems for hot-desking and flexible spaces
- Intelligent room occupancy sensors
- Cloud-based analytics and reporting
- Digital signage solutions for workplace communication
ROOMZ integrates seamlessly with Microsoft Outlook, Teams, Exchange, and Google Workspace, making adoption effortless. Unlike traditional tablet-based solutions, ROOMZ is battery-powered, cable-free, and maintenance-light, perfect for hybrid and dynamic workplaces.
ROOMZ Product Portfolio
1) ROOMZ Display – Wireless Meeting Room Display
A sleek, e-paper display mounted outside meeting rooms showing:
- Room availability (Free / Occupied / Upcoming)
- Live schedule synced with calendars
- On-the-spot booking
- Automatic alerts for unused bookings
2) ROOMZ Desk Booking – Hot Desk & Workspace Reservation
Enables employees to:
- Reserve desks in advance
- Check real-time availability
- Avoid conflicts in shared office spaces
3) ROOMZ Occupancy Sensor
Prevents ghost meetings and ensures efficient space usage:
- Auto-releases rooms not in use
- Tracks real occupancy data
- Supports smart resource allocation
4) ROOMZ Digital Signage
Provides modern office communication with:
- Wireless content updates
- Announcements, floor maps, policy updates
- No cabling, easy installation
Industries & Real Scenarios
ROOMZ adapts to various industries:
- Corporate Offices: Multi-floor headquarters manage hundreds of rooms efficiently, reducing double bookings and freeing up underused spaces.
- Co-Working Spaces: Shared desks and meeting rooms can be reserved in real-time by members using the ROOMZ mobile app.
- Universities & Educational Institutes: Lecture halls, seminar rooms, and labs are scheduled dynamically to maximize utilization.
- Banks & Financial Institutions: High-compliance organizations deploy ROOMZ for secure, reliable workspace management.
- Government & Public Sector Offices: Wireless, plug-free displays allow rapid deployment without disrupting existing infrastructure.
Real-world scenario: A multinational firm implemented ROOMZ displays across all offices in Dubai and Riyadh. Within months, they reduced ghost meetings by 35%, improved room utilization, and saved significant operational costs.
Pricing & ROI Insights
While ROOMZ pricing varies based on the number of rooms, desks, and sensors, the ROI is clear:
- Reduced space wastage: No more unused rooms or desks
- Improved employee productivity: Faster room booking, fewer conflicts
- Lower IT & maintenance costs: Wireless deployment with minimal upkeep
- Data-driven real estate decisions: Analytics help optimize workspace and reduce unnecessary expansion
ROI is realized through time savings, improved space utilization, and higher employee satisfaction.
Security & Compliance
ROOMZ prioritizes data security and compliance:
- Fully encrypted communications
- GDPR-compliant data storage
- Secure cloud management with controlled access
- ISO-certified hardware reliability
Organizations can confidently manage hybrid workplaces without risking sensitive information.
Implementation & Deployment Steps
At Al Zubair Group, we guide you through every step:
- Assessment: Evaluate your current workspace, number of rooms/desks, and pain points.
- Pilot Deployment: Test ROOMZ on a small floor or section to measure utilization and adoption.
- Full Rollout: Scale to multiple floors/offices across UAE and Middle East.
- Integration: Sync with existing calendars and workplace systems.
- Training & Adoption: Employee onboarding, mobile app usage, display instructions.
- Continuous Monitoring: Use analytics dashboards to optimize usage over time.
Future of Workplace & ROOMZ’s Role
Hybrid work is no longer a trend – it’s the standard. Future offices will require:
- Smart scheduling and automated room management
- Real-time desk & space reservation
- Data-driven occupancy and space analytics
- Sustainable, low-maintenance technology
ROOMZ positions itself as the ultimate future-proof solution for offices, ensuring productivity, flexibility, and sustainability.
FAQs
Q1: Can ROOMZ integrate with Microsoft Outlook or Google Workspace?
Yes, ROOMZ seamlessly integrates with major calendar systems for real-time updates.
Q2: Does ROOMZ require cabling?
No. All ROOMZ devices are wireless and battery-powered.
Q3: Can I book desks using ROOMZ?
Yes, the myROOMZ app allows hot-desk booking with real-time availability.
Q4: Is ROOMZ secure?
Absolutely. ROOMZ uses encryption, GDPR compliance, and secure cloud management.
Q5: How long does it take to deploy ROOMZ?
Small pilot setups can be done in days, full-scale deployment depends on the number of rooms/desks but is much faster than wired systems.
Get ROOMZ with Al Zubair Group
At Al Zubair Group, we provide ROOMZ solutions across UAE, Saudi Arabia, Qatar, Oman, and Bahrain. From wireless meeting room displays and desk booking systems to room occupancy sensors and digital signage, we ensure your office is smart, efficient, and future-ready.
Transform your workplace today. Contact us now to marketing@alzubairgroup.com to schedule a demo or consultation and experience the ROOMZ difference!