In today’s fast-paced hybrid workplace, having meeting rooms that are hard to find, under-utilised, double-booked or simply inefficient creates frustration for employees, disrupts productivity and adds cost to your facilities. The good news? There’s a better way. Enter the ROOMZ Display – a wireless, cable-free, elegant meeting room booking display that provides the right information at the right place at the right time.
At Al Zubair Group (Saudi Arabia, UAE & Middle East), we bring you the ROOMZ Display as part of a complete smart workplace solution. If you’re looking to upgrade your meeting room infrastructure, reduce booking chaos, and provide a seamless employee experience – this blog will show you how the ROOMZ Display makes a difference.
What is the ROOMZ Display?
The ROOMZ Display is a dedicated meeting-room booking display screen mounted at the entrance of each meeting room. It shows live reservation information (free/occupied), the meeting title, organiser name, duration and upcoming bookings. On top of that, it features a touch panel to allow immediate on-the-spot booking or release of a room, making spontaneous room use much easier.
Key features at a glance:
- Wireless, cable-free installation – no drilling or heavy installation needed.
- Works with your existing WiFi network, supporting both 2.4 GHz and 5 GHz and security protocols like WPA2.
- E-paper (e-ink) display with high-resolution (7.8″ size, 1872×1404 resolution) for clear readability.
- Battery operated, with autonomy of up to 2-4 years, reducing maintenance burdens.
- Elegant design – brushed aluminium frame, glass cover, suitable for mounting on glass, wood, stone surfaces.
- Multi-view functionality: switch between daily and weekly views of bookings.
- Compatible with major calendar/booking systems: Microsoft Outlook, Microsoft 365, Google Workspace, Exchange etc.
In short, the ROOMZ Display is purpose-built for meeting room management – not a repurposed tablet delivering clarity, simplicity and modern aesthetics.
Why the ROOMZ Display Matters
Meeting rooms often present hidden costs and pain points:
- Corridors full of “Booked” signs but rooms sitting empty for half the time
- Employees wandering halls looking for a free room
- Double bookings, scheduling conflicts, frustration
- Lack of visibility into actual room usage (which rooms are under-used?)
- High maintenance costs of wired tablets or complex booking systems
- Difficult to scale when workplaces change layouts or teams grow
The ROOMZ Display directly addresses these issues:
- Instant visibility: At a glance, employees know if a room is free or in use – reducing frustration and saving time.
- On-the-spot booking/releasing: If a meeting ends early or someone needs a quick room, the display allows immediate booking, so rooms don’t sit idle.
- Better space utilisation: By eliminating guesswork and improving transparency, rooms are used more efficiently – helping you reduce wasted real estate and control facilities costs.
- Low maintenance: With battery operation and wireless install, the total cost of ownership drops compared to wired tablets or screens.
- Scalability: Because you don’t need cabling or heavy infrastructure, it’s easy to expand system-wide or across multiple floors/sites.
- Elegant workplace aesthetics: Helps your brand image and employee experience with a premium look rather than a cheap plastic tablet.
If you are managing offices in the Gulf region (UAE, Saudi, Qatar, Oman, Bahrain), where modern workplaces are key to attracting talent, the ROOMZ Display positions your space as high-end and efficient.
Technical Specifications & Deployment Details
Here are the core specs for the ROOMZ Display:
- Dimensions: 196 × 165 × 7 mm (7.71 × 6.49 × 0.27 in)
- Weight: Approx. 400 g (14.11 oz)
- Screen: 7.8″ size, resolution 1872×1404 pixels
- Communication: WiFi 2.4 GHz & 5 GHz, open/WEP/WPA2-Personal/WPA2-Enterprise (802.1x)
- Security: HTTPS, TLS 1.2, encrypted communication etc.
- Battery: 8000 mAh, 3 V battery, autonomy up to 4 years typical usage.
- Operating Temperature: 0°-40°C; Max operating altitude: 2000 m
Installation & Mounting
- No cabling required: simply mount the display on glass, wood or stone surfaces.
- Connects to existing WiFi network; NFC may be used for configuration.
- Typical installation time: minutes, not hours – minimal disruption.
- Configuration via cloud or on-premise server (depending on your IT preferences).
These specs make the ROOMZ Display ideal for corporate HQs, multi-floor offices, co-working spaces, and institutions in the Middle East.
Key Benefits for Middle East Workplaces
Enhanced Employee Experience
In bustling offices in Dubai, Riyadh or Doha, employees need to find rooms easily, quickly and without disruption. The ROOMZ Display eliminates uncertainty and supports booking flexibility, which is especially vital in hybrid work models where people come into the office sporadically.
Space Optimisation & Real Estate Cost Savings
Workspaces in Gulf countries often come at premium cost. Under-utilised rooms are a waste of capital. The ROOMZ Display helps you track utilisation, reduce idle booked rooms, and reallocate or resize spaces based on real usage.
Seamless Integration with Existing Infrastructure
Many organisations use Microsoft 365 and Outlook already. The ROOMZ Display supports these out of the box, meaning you don’t need to rip and replace your booking system. Also, because it’s wireless, your IT infrastructure need not be heavily modified.
Low Maintenance & Sustainability
Battery-powered, no cables, minimal maintenance – ideal in hot climates and large office parks. The ROOMZ Display also supports corporate sustainability goals: its e-paper display and minimal energy draw make it a greener alternative.
Scalability Across Regions
From multi-floor towers in Dubai to campus-style office parks in Riyadh and Doha, the ROOMZ Display scales without major rewiring. This flexibility is ideal for organisations with multiple sites across the UAE and Middle East.
Why the ROOMZ Display is Worth Investing In
When you evaluate the ROOMZ Display, consider the real return on investment (ROI):
- Reduced Time Wastage: Employees spend less time walking corridors looking for rooms – this adds up across large teams.
- Improved Meeting Efficiency: Faster booking, fewer conflicts and better experience = more productive time.
- Avoided Real Estate Cost: By improving utilisation of rooms, you may delay or avoid capital expenditure on extra space.
- Lower Maintenance Cost: Compared to wired displays/tablets that need power/data cables, replacements, and IT support, the ROOMZ Display has lower lifetime cost.
- Employee Satisfaction: Better experience helps retention in competitive Gulf talent markets.
- Sustainability & Brand Value: A modern, elegant booking system shows your company is forward-thinking valuable in the UAE’s “smart city” and “green office” agendas.
In short: the ROOMZ Display pays for itself through productivity gains, cost avoidance and improved employee experience.
Practical Implementation Steps with Al Zubair Group
At Al Zubair Group, we specialise in deploying ROOMZ solutions across UAE and the Middle East. Here’s how we handle the implementation of the ROOMZ Display:
- Initial Assessment
- Review your current meeting room booking process, number of rooms, utilisation rates, pain points.
- Map locations, surfaces (glass, wood, stone) for mounting displays.
- Check WiFi coverage, security (WPA2-Enterprise), and calendar systems in use.
- Pilot Deployment
- Deploy ROOMZ Display units on a sample floor/department.
- Configure WiFi, calendar integration, set up display templates (daily vs weekly views).
- Train key users/administrators and collect feedback.
- Rollout & Installation
- Mount displays across all meeting rooms or designated zones.
- Connect displays to your booking system and existing WiFi network.
- Configure touch-panel booking options, customisations, release function.
- Change Management & Training
- Provide user guides and orientation for employees: how to book, how to release early, how to read the display.
- Communicate benefits: less time wasted, fewer conflicts.
- Monitoring & Optimization
- Use built-in analytics (via ROOMZ Server) to track booking patterns, idle time, release rates.
- Identify under-utilised rooms and adjust allocation or layout.
- Conduct periodic battery checks and device health reviews.
- Continuous Improvement
- Scale across additional floors or sites.
- Extend with occupancy sensors (to detect no-shows) and desk booking system for comprehensive room & workspace management.
By following this structured approach, you ensure that your ROOMZ Display deployment delivers maximum benefit from day one.
Security & Compliance Considerations
For large organisations in the Middle East, security and compliance are key. The ROOMZ Display addresses these with:
- Encrypted communication (HTTPS, TLS 1.2) between display, server and booking system.
- Support for secure WiFi protocols including WPA2-Enterprise (802.1x) for enterprise WiFi environments.
- Flexible deployment options: Cloud or On-Premise server, allowing you to choose the security model that fits your corporate governance.
- Privacy by design: The ROOMZ Display does not store personal attendee data on the device; it simply shows reservation info from your booking system.
- Low-power design and durable hardware reduce maintenance and environmental risk.
These security features make ROOMZ Display suitable for regulated industries (finance, government, education) and large enterprises operating in Gulf markets.
ROOMZ Display vs Traditional Tablet/Screen Booking Systems
If you’re evaluating a meeting room display solution, here’s how ROOMZ Display stacks up versus traditional tablet-based or wired display systems:
| Feature | ROOMZ Display | Traditional Tablet/Screen |
|---|---|---|
| Installation effort | Minimal: no cables, quick mount | Often require power/data cabling, wall mount, IT provisioning |
| Energy consumption | Extremely low (e-paper) | Higher, always on screens consume power |
| Maintenance | Low (battery lasts years) | Higher: charging, screen replacement, software updates |
| Accuracy / Visibility | High: clear e-ink, anti-glare, 180° view | Varies: glare, screen brightness, power interruptions |
| Scalability | Easy to add units | More effort per unit (cabling, power) |
| Aesthetics | Premium, blend-in design | Can look device-centric, bulky mounting |
| Total cost of ownership | Lower in medium/large deployments | Higher lifetime cost |
| User experience (on-the-spot booking) | Touch panel built-in for immediate booking | Some tablets may lack dedicated booking UI |
| Sustainability / Green credentials | Strong — low-power; battery operate multiple years | Lower — standard displays draw significant power |
By choosing the ROOMZ Display, you not only fix the booking pain points — you future-proof your meeting rooms with a smart, efficient and elegant system.
FAQs
Q: What is the ROOMZ Display?
A: It is a wireless meeting-room booking display showing live reservation status, enabling on-the-spot booking/release, with minimal installation and integration into existing calendar systems.
Q: Does the ROOMZ Display require power cables or drilling?
A: No — it is battery operated and data connected via your existing WiFi, so installation is quick and minimally disruptive.
Q: Can the ROOMZ Display integrate with Microsoft Outlook / Office 365?
A: Yes — it supports major booking systems including Outlook, Office 365, Exchange and Google Workspace.
Q: How long do the batteries last in the ROOMZ Display?
A: Typical autonomy is 2-4 years depending on usage and environment.
Q: Can the ROOMZ Display be used on glass or stone surfaces?
A: Yes — the design is built for flexible mounting on glass, wood, stone or any flat surface.
Q: Is it suitable for large multi-floor or multi-site deployments?
A: Absolutely — thanks to wireless installation, scalable architecture and analytics support, it is ideal for large enterprises.
Q: What is the benefit of an e-ink display?
A: E-ink uses extremely low power, is readable in varied lighting conditions and supports long battery life — ideal for meeting room signage.
Q: Can I see analytics of usage with ROOMZ Display?
A: Yes — through the ROOMZ server you can get usage data, which helps optimise room allocation and layout over time.
Upgrade Your Meeting Room Experience Now
If you are ready to eliminate booking chaos, improve meeting room utilisation and provide a premium workplace experience, then the ROOMZ Display is the solution you need. At Al Zubair Group, we supply, implement and support ROOMZ distributions across the UAE, Saudi Arabia, Qatar, Oman and Bahrain.
Contact us today to:
- Book a live demo of the ROOMZ Display in action
- Conduct a free assessment of your current meeting room booking process
- Receive a project quote tailored to your number of rooms, deployment scale and regional sites
- Get expert guidance on installation, WiFi readiness, user training and change management
Don’t let outdated meeting room booking systems hold your business back. Upgrade to ROOMZ Display and transform your workspace into an efficient, modern hub of productivity.
Have meeting room conflicts or ghost bookings? Get a ROOMZ Display demo today.
📩 Email: marketing@alzubairgroup.com
📞 Call/WhatsApp: +971505972059