Featuring Poly • Logitech • Yealink • Roomz • Lenovo — By Al Zubair Group

Video conferencing has become the foundation of modern communication for companies across the UAE and the Middle East. Whether teams are connecting across offices in Dubai, Riyadh, Doha, or Muscat, or collaborating with partners internationally, businesses now depend heavily on high-quality meeting room technology. But one of the biggest challenges companies face is choosing the right video conferencing setup for their meeting spaces. Every room—small huddle rooms, medium-sized collaboration rooms, and large boardrooms—has different audio, visual, and usability requirements. The result is simple: a setup that works perfectly in one room can fail completely in another.

At Al Zubair Group, we help organizations select video conferencing solutions tailored to their space, budget, platform, and collaboration goals. With top global brands such as Poly, Logitech, Yealink, Roomz, and Lenovo, we deliver end-to-end solutions across UAE, Saudi Arabia, Qatar, Oman, and Bahrain, ensuring that every room becomes a smart, user-friendly, hybrid-ready environment.

Why Room Size Determines the Best Video Conferencing Setup

The size of a meeting room greatly impacts camera angles, audio pickup, lighting behavior, display choices, and overall user experience. Small rooms often require wide-angle cameras and compact video bars that can handle short distances, while medium rooms need a balanced setup that combines powerful microphones, smart AI framing, and high-quality speakers. Large boardrooms, on the other hand, require multiple microphones, PTZ cameras, larger displays, and advanced room management tools to ensure every participant is clearly seen and heard.

When the wrong technology is installed in a room, companies face recurring issues such as muffled sound, blurred video, speakers not being captured in frame, echo, background noise, and poor visibility for participants. These problems lead to frustration, wasted time, and reduced meeting efficiency. By choosing the right solution for each room size, businesses can create seamless hybrid communication environments that employees love using.

Small Meeting Rooms: The Ideal Setup for Huddle Spaces

Small meeting rooms—often used for quick discussions, internal catch-ups, and hybrid check-ins—require simple, compact, and cost-efficient video conferencing systems. In these rooms, a wide-angle camera and an all-in-one video bar make the biggest difference.
Solutions like the Lenovo 510 FHD Webcam and the Logitech MeetUp Video Bar are perfect for these spaces. They offer excellent clarity, smart auto-framing, and smooth audio performance in small environments without overwhelming the space. They also provide a clutter-free look, easy installation, and reliable performance for calls on Teams, Zoom, or Google Meet. These setups ensure that even the smallest rooms are equipped with professional-grade audio and video.

Medium Meeting Rooms: The Most Popular Room Type in UAE Offices

Medium rooms are where most collaboration happens in corporate environments, especially across the GCC region. Teams use these rooms for client discussions, project reviews, internal strategy meetings, and hybrid collaboration. These rooms require devices that balance audio performance, video clarity, and room coverage.

Systems like the Poly Studio, Logitech Rally Bar Mini, and the complete Roomz Display ecosystem work exceptionally well in medium-sized meeting rooms. They offer a combination of 4K video, advanced noise-blocking technology, AI speaker framing, and wide microphones that capture clear sound throughout the room. Paired with displays of around 65 to 75 inches, these setups provide a professional meeting experience that feels natural for both in-room and remote participants.

Medium rooms also benefit greatly from Roomz Display and Roomz Sensors, which help organizations manage booking conflicts, eliminate ghost meetings, and monitor room utilization. This helps UAE and Middle East companies understand how their meeting spaces are being used, making it easier to plan expansions, redesign office layouts, or optimize employee workflows.

Large Boardrooms: The Premium Setup for Executive Meetings

Large boardrooms require high-end video conferencing systems capable of handling bigger spaces, longer distances, and many participants. In these environments, clarity, precision, and reliability matter the most. Solutions like the Yealink SmartVision 40, Poly Studio X52, Poly Studio E70 with G7500, and the Logitech Rally Plus deliver powerful, enterprise-grade conferencing performance.

These setups include advanced multi-camera systems, PTZ capabilities, ultra-sensitive microphone arrays, and premium speakers that ensure everyone around the table is visible and heard clearly. Large rooms also benefit from full room management technology from Roomz, such as occupancy sensors and analytics dashboards, helping organizations streamline scheduling and improve room utilization for large teams and executive groups.

How Roomz Enhances Meeting Rooms Across All Sizes

Whether it’s a two-person huddle room or a 20-seater boardroom, Roomz helps transform traditional meeting spaces into intelligent digital collaboration hubs. The Roomz Display provides real-time visibility of room availability, ensuring employees can see the booking status instantly. Roomz Sensors allow companies to monitor occupancy behaviors, helping eliminate unused bookings and improve overall space efficiency. Meanwhile, Roomz Analytics delivers detailed insights into peak usage times, meeting durations, and real-time space utilization trends, enabling organizations across the UAE and the Middle East to make data-driven decisions about workspace planning.

Why Al Zubair Group is the Leading Provider of Video Conferencing Solutions in the GCC

As an established technology partner in the UAE and GCC region, Al Zubair Group brings unmatched expertise in designing and implementing video conferencing solutions across small, medium, and large meeting rooms. We supply a complete range of professional devices from Poly, Logitech, Yealink, Lenovo, and Roomz, offering customers unbiased recommendations tailored to their specific needs.

Our team manages everything from initial consultation and site surveys to installation, configuration, training, and support. With local presence in UAE, Saudi Arabia, Qatar, Oman, and Bahrain, we ensure fast delivery and responsive service. Whether you’re upgrading a single meeting room or deploying a full multi-room setup across multiple offices, our experts ensure seamless integration with Microsoft Teams Rooms, Zoom Rooms, and hybrid environments.

Why Video Conferencing Has Become Business Critical

• Hybrid work models mean teams are distributed—some in office, some remote—so your meeting room tech must be reliable, inclusive and easy.
• Traditional setups suffer from poor audio, shaky video, manual setups and lost productivity.
• Modern companies talk about “equitable meetings” where every participant, whether remote or in-room, feels present and heard.
• In the UAE & Gulf region, business-travel, global HQs and multinational teams demand world-class video collaboration.

In short: your video conferencing hardware is not just a gadget—it’s part of your brand experience, productivity engine and hybrid-work strategy.

What Sets Our Solutions Apart

• Brand excellence: We work with Logitech, Poly and HP Poly—trusted in enterprise videoconferencing.
• Full-stack support: From hardware supply, configuration, installation, to ongoing managed services.
• Regional expertise: Middle East-ready deployment including compliance, power/voltage, Arabic/English setup, local support.
• Future-proof investment: Products designed for hybrid work, remote collaboration, equality of participation across geographies.

Benefits for Your Business

1. Enhanced meeting quality: Crisp 4K video, wide-angle cameras, AI-enabled framing and superior audio ensure every participant is clearly seen and heard—whether in Dubai, Riyadh or Doha.
2. Faster setup & less downtime: All-in-one bars like the Rally Bar minimise cabling, reduce IT burden and get your room up from months to days.
3. Empowered hybrid teams: Ensures remote participants do not feel left out—boosting engagement, decision-making and team morale.
4. Optimised space usage: Better collaboration tech leads to more efficient meeting rooms, fewer failures and better ROI on your real estate.
5. Scalable across locations: Whether you have one office or multiple sites across UAE & Middle East, you can standardise on video-conferencing solutions for consistency.
6. Brand & reputation: Imagine hosting clients or partners in a board-room with top-tier video tech—it signals professionalism and investment in collaboration.

Industries & Real-World Scenarios

• Corporate Headquarters: Global enterprises in Dubai or Abu Dhabi deploying standardised video-bar systems in medium/large rooms.
• Regional Offices: Gulf operations of multinational firms needing consistent experience across UAE, Saudi Arabia, Qatar.
• Educational Institutions: Universities deploying video bars and hybrid-classroom solutions so remote learners feel as present as in-class participants.
• Government & Public Sector: Ministries and agencies requiring secure, certifiable video conferencing platforms with regional support.
• Co-working Spaces / Executive Suites: Offering premium meeting-rooms for clients with top-tier video conferencing built in.

Thanks to Al Zubair Group’s regional deployment experience, you benefit from pre-defined reference installations and local support.

Implementation & Deployment

1. Consultation & Room-Audit: We assess number of rooms, required capacity (huddle, small, large), calendar systems, existing AV infrastructure and network readiness.
2. Solution Design: Select hardware (Logitech Rally Bar, Poly video bar etc.), determine mounting, cable runs, integration with Microsoft Teams/Zoom, audio needs.
3. Procurement & Installation: We handle supply of approved devices, regional logistics, local compliance (power/voltage), installation by certified integrators.
4. Configuration & Integration: Set up device on network, integrate with collaboration platform, ensure user authentication, test quality, configure remote management dashboards.
5. Training & Adoption: Conduct user training for one-touch join, device remote support, best practices for hybrid meetings.
6. Support & Optimisation: Provide ongoing managed services, firmware updates, remote monitoring, usage analytics and periodic reviews for scaling.

Pricing & ROI Considerations

While exact pricing will depend on room size, number of rooms and accessories, the value-story is clear:

• Reduced meeting-failure costs, less wasted time
• Better utilisation of meeting rooms results in cost-savings on real estate or better ROI from existing spaces
• Thanks to plug-and-play systems and one-vendor support, IT overhead and maintenance costs drop
• Enhanced collaboration leads to improved productivity, faster decision-making and stronger remote teamwork

Ready to Transform Your Meeting Rooms? Let’s Build the Perfect Setup.

If your business is ready to upgrade its meeting rooms with professional video conferencing solutions, Al Zubair Group is here to help. We provide complete solutions for small, medium, and large rooms, powered by top brands like Poly, Logitech, Yealink, Lenovo, and Roomz.

📩 Email: marketing@alzubairgroup.com
Call/WhatsApp: +971559524018

Transform your meeting rooms into modern, high-performance collaboration spaces built for the hybrid world.